We are hiring! Administrative Officer

Line ManagerCoordinating Center of INCiPiT (key reference roles:  Administrative Project Manager)
Principal AccountabilitiesTo provide  support to the general activities handled by the INCiPiT Coordinating Center Team, in terms of:
– Financial support and tracking (such as but not limited to: invoicing, finalization of Work Orders, ad hoc contracts, tracking of the administrative activities of the NHs involved in the c4c project/studies)
– Support to the periodical communications with legal and accounting consultants
Tracking of the agendas of pre-defined meetings/commitments and organization of ad hoc meetings, as per specific Team involvement
– Preparing documentation (e.g. PowerPoint materials) and writing the minutes for different types of meetings
– Distribution of materials to Operative Teams, Study Teams and or Scientific Teams
– Support the activities of INCiPiT, including Working Groups, as requested
– Support the interactions with local INCiPiT referees, also to retrieve specific information.
– Administrative and finance databases management and updating
– Office supply managementMaintenance of Consortium’s files  
Professional Background and Experience– University Degree
– Minimum of two (II) years of administrative experience (or equivalent training)
– Preferred: experience in science/health-related organisations  
Technical Competencies– Knowledge of accounting and invoicing systems and processes
– Very good Knowledge of the main Office software (Word, Excel, Power Point, etc.)
– Capability to get quick familiarity with CTMSes and databases research dedicated
– Desirable: Experience in the fields of scientific research and clinical trial management  
General Competencies– Professional  Knowledge of English, both spoken and written
– Very good organizational skills, ability to manage multiple tasks and meticulous attention to detail
– Very good time management skills
– Very good communication skills
– Advanced ability and attitude on team working ad in particular good capability to work in a matrix environment
Salary   To be discussed during the interview. Benchmarking with the present position as defined in academic organizations is proposed.