| Line Manager | Coordinating Center of INCiPiT (key reference roles: Administrative Project Manager) |
| Principal Accountabilities | To provide support to the general activities handled by the INCiPiT Coordinating Center Team, in terms of: – Financial support and tracking (such as but not limited to: invoicing, finalization of Work Orders, ad hoc contracts, tracking of the administrative activities of the NHs involved in the c4c project/studies) – Support to the periodical communications with legal and accounting consultants Tracking of the agendas of pre-defined meetings/commitments and organization of ad hoc meetings, as per specific Team involvement – Preparing documentation (e.g. PowerPoint materials) and writing the minutes for different types of meetings – Distribution of materials to Operative Teams, Study Teams and or Scientific Teams – Support the activities of INCiPiT, including Working Groups, as requested – Support the interactions with local INCiPiT referees, also to retrieve specific information. – Administrative and finance databases management and updating – Office supply managementMaintenance of Consortium’s files |
| Professional Background and Experience | – University Degree – Minimum of two (II) years of administrative experience (or equivalent training) – Preferred: experience in science/health-related organisations |
| Technical Competencies | – Knowledge of accounting and invoicing systems and processes – Very good Knowledge of the main Office software (Word, Excel, Power Point, etc.) – Capability to get quick familiarity with CTMSes and databases research dedicated – Desirable: Experience in the fields of scientific research and clinical trial management |
| General Competencies | – Professional Knowledge of English, both spoken and written – Very good organizational skills, ability to manage multiple tasks and meticulous attention to detail – Very good time management skills – Very good communication skills – Advanced ability and attitude on team working ad in particular good capability to work in a matrix environment |
| Salary | To be discussed during the interview. Benchmarking with the present position as defined in academic organizations is proposed. |